10 Tips for maximising IT system efficiency. 

Despite their significant investment in IT, few businesspeople know how efficient their IT systems are. Our research suggests that managers are finding it harder to track their IT systems’ efficiency due in part to a lack of transparency by IT consultants, the increasing complexity of systems, the growing need for automation, and the failure of consultants to undertake regular IT audit and efficiency ratings. 

There is also a growing concern among business people that their IT systems are not as efficient as they could be. Recent research found that data systems downtime costs an average small business 545 hours per annum and that  80% of business leaders are concerned that the plethora of systems their businesses are using is reducing efficiency largely due to poor integration. Research also found that just 2% of businesses have modelled all business processes to the point where they can fully leverage automation opportunities.  

Research also suggests that there are many opportunities that businesses of all shapes and sizes should be – but are not – embracing to maximise efficiency. Consider, Mobile apps save small business employees 725 million work hours per year. Businesses that invest in big data, cloud technology, mobility and security can realise up to 53 per cent faster revenue growth than their competitors. Businesses that switch to VoIP can save up to 40 per cent on their local phone costs and up to 90 per cent on international calls. 

So, what is the efficiency rating of your business? When is the last time you completed a full efficiency rating review? Where are the opportunities to increase the efficiency of your IT systems? Are you extracting full value from your IT systems? Most importantly, when did your IT consultant last review your issues and the multitude of opportunities for reducing downtime, enhancing cybersecurity, and maximising your IT systems.  

Wolfe Systems has developed a Systems Efficiency Rating tool to help clients identify: 

  • The current efficiency of their IT systems. 
  • Opportunities for increasing IT efficiency. 
  • Opportunities for reducing IT costs.  

The Wolfe Systems Efficiency Rating (SER1) tool also enables clients to track their IT systems’ efficiency over time – so that they can fully evaluate the return they are achieving on their IT investment and the changes being made by their IT consultant.  

For a complimentary Wolfe Systems Efficiency Rating review, with recommendations – CLICK HERE. 

For now, here are 10 tips for increasing the efficiency of your IT systems: 

  1. Set a baseline Systems Efficiency Rating (SER1) for your IT systems.  
  2. Undertake a follow-up Systems Efficiency Rating every six months and track. 
  3. Use your Systems Efficiency Rating to guide your IT investment. 
  4. Require a report on the impact on your Systems Efficiency Rating before approving any IT investment. 
  5. Complete an annual audit of your IT systems referencing your Systems Efficiency Rating. 
  6. Evaluate, at least annually, the impact of IT automation opportunities on your Systems Efficiency Rating. 
  7. Evaluate, at least annually, the impact of IT integration opportunities on your Systems Efficiency Rating. 
  8. Ensure a match between your Systems Efficiency Rating requirements and your IT consultant’s capabilities. 
  9. Have your IT consultants document a continuous efficiency improvement strategy?  
  10. Ensure your IT consultants have the purchasing power required to minimise costs. 

Efficiency needs to be addressed on an ongoing basis. It is central to your business’s profitability and, as such, should be the number one priority for you and your IT consultants.  

To learn more about increasing your IT systems’ efficiency and the value delivered by a Systems Efficiency Rating, CLICK HERE. 

If you want to know more, please call or email us.    

Wolfe Systems IT
1300 381 727
[email protected]