Relocating office is not as easy as many people think. Aside from moving the existing furniture and hardware, you have to think about many things such as placement of furniture for convenience, lighting, air, disconnecting and reconnecting wires, internet and much more.
If your company is deciding to relocate office, here are 10 tips from your managed IT consultant that will help you effectively execute this without the stress!
First and foremost, you need to plan the big move. Ensure that the furniture and hardware that you will be keeping (or adding!) has a place in the new office and that they can be placed strategically. Divide all the things that need to be done, and assign your staff to oversee tasks, such as sorting the transportation, contacting managed IT services to reconnect everything, and etc.
Everything that you will be moving and/or adding must have it’s space. Creating a floor plan is important for the move so you can see what needs to go and what needs to be replaced. With a floor plan, you can to ensure a successful relocation that fits the budget with no worries of surprise expenses.
Find Out the New Rules.
Wherever you are moving into, make sure you find out the rules ahead of time. Some areas do not allow moving trucks during certain timeframes. There could be a noise curfew, entrance issues, etc. Knowing the rules early will help you plan a smooth move.
Appoint a Leader.
A leader can ensure that everyone is synchronised while you focus on the more important things. You will need someone to oversee the details and report back to you asap when something doesn’t go according to plan.
Keep Staff Accountable.
Each staff member should pack up their own little areas and set them up at the new office. This will not only make the job easier, but it will also steer you away from any complications such as missing or broken items.
Labels, labels, labels!
Since you’ve planned out what will go where, when your items are boxed up, you don’t want to arrive at the new office only to realise you haven’t labelled each box. By detailing and writing what’s in each box, you save yourself time and free yourself from a lot of stress. Most importantly, you can avoid damage to your office equipment.
Find a Moving Company.
Look around for a reliable moving company. It’s worth putting a little extra investment into because professional movers know what they’re doing and will keep your equipment safe.
Find an IT Company.
It’s no surprise that along with office relocation, comes IT. Professional IT companies can do a multitude of things such as setting up internet, security, automation for lights, air, and many more things that an office should have! Not to mention, all that re-wiring needs to be done in a way that will keep your office both functional and looking sleek.
Even before you move, assign someone to take care of updating all documents and anything with your company’s office address on it. You don’t want to be missing out on important mail and crossing clients just because you didn’t update your address.
Relocating offices is not an easy job. A small cocktail party or get-together for the team will help everyone feel accomplished and excited to get working in the new office.
How to Choose the Right Managed IT Service Provider?
With all the IT companies that are available today, it can be quite challenging to pick the right one. It’s important that you do thorough research on the companies you are considering to partner with and the products and services that they offer.
Start by receiving an audit from the IT company so they can help identify any gaps and areas that can be made more efficient and cost- effective.
We offer a free efficiency review at Wolfe Systems! – CLICK HERE to access our efficiency rating form that includes recommendations.
Work with a Reliable Managed IT Consultant Today!
If you worry about your technology or your Managed IT consultant no longer performs as expected – it’s time to change consultants. The sooner you change, – the more you will save and the less you will worry.
Changing your managed IT consultant is a straightforward process. It can only take 60 minutes. All you need to do is:
- Take 5 minutes to call Wolfe Systems.
- Take 25 minutes to participate in the audit completed by Wolfe Systems.
- Take 25 minutes to review the proposal provided by Wolfe Systems.
- Take 5 minutes to send Wolfe Systems a confirmation email.
We will then take care of the rest, including the closure of any existing arrangements or relationships you have in place.
If you want to know more, please call or email us.